Microsoft 365 and G Suite are a suite of productivity programs which let you perform common business tasks’in the cloud’.
Microsoft business email additionally provides a comprehensive range of desktop programs — programs that you install in your computer rather than using in a web browser.
Both products enable you to create documents, presentations and spreadsheets, and collaborate with team members whilst doing this; they also supply video conferencing functionality and cloud storage.
Pricing — do G Suite and Microsoft 365 compare?
The pricing structure for G Suite and Microsoft 365 differs from land, but is broadly comparable from one country to another.
For the purposes of this comparison, I’m looking at the programs priced in USD.
G Suite pricing
Choosing a G Suite plan is rather straightforward, as there are only 3 strategies available:
Fundamental: $6 per user per month
Business: $12 per user each month
Enterprise: $25 per user per month
On the’Fundamental’ program, you receive
Business email addresses (email@example.com)
Video and voice calls, with a limitation of up to 100 participants per call
Secure instant messaging through Google Chat (for people and/or teams)
Shared online calendars
30 GB of online storage for document syncing and sharing
Online documents, spreadsheets, presentations, polls and shared notes
Google websites (a tool for building easy websites or intranets)
‘Currents’ — a sort of inner social media program (similar in some respects to the now defunct Google+, but aimed at associations ).
“Apps Script” – a low-code instrument to assist you incorporate bespoke functionality to your G Suite programs.
24/7 phone, chat and email service.
Safety and admin controls.
On the’Business’ plan, in addition to the above you receive
Unlimited file storage (or 1 TB per user if your organisation has less than 5 users)
A 150 participant limitation for video / voice calls
Advanced search functionality using Google’s new Cloud Search technology (this performance makes it easier to find files inside a organisation’s G Suite storage and also supplies a Google Now-style experience, where suggestions on what your staff need to do following are made)
Email archives / message-retention policies
the capacity to specify which area your G package info is stored in (Europe, USA etc.)
eDiscovery covering mails, chats, docs and files
Audit and reporting Details for Drive content and sharing
About the’Enterprise’ plan, you get all the characteristics of the’Basic’ and’Business’ plans along with
Priority support (1 hour target response time for critical topics )
A 250 participant limit for voice / video calls
Advanced admin and security controls / reporting
Data loss prevention for files and email (this helps prevent the leaking of sensitive data)
Integration with third-party archiving tools
S/MIME to get Gmail (improved encryption for mails )
Added reporting on email use via analytics tool BigQuery
Unlike the free version of G Suite, not one of the above plans demand the display of advertising content while you work.
For most consumers, the most important difference between these programs will involve storage.
With the G Suite’Basic’ plan, users are limited to 30GB of file storage; but — as long as there are 5 or more G Suite users in your business — there are no limitations on the’Business’ program (in case you’ve got a’Business’ program but have less than 5 users on it, document storage is restricted to 1TB per user).
It is important to be aware the Google Docs, Sheets, Slides and Drawings — i.e. files created using Google’s set of programs instead of third party applications — do not count toward your G Bundle file storage limit.
Power users and large organisations are very likely to locate the e-Discovery characteristics that the’Business’ and’Enterprise’ valuable: these enables you to archive all communications on your organisation according to rules you specify.
This operation is useful if for legal reasons you want to store a comprehensive communications history or dig up old mails sent to or from the team.
If you’ve got strong data loss prevention demands — i.e. you need to use G Suite to try and block your users transferring sensitive data beyond your business via email or through moving files — then you will have to go for the’Enterprise’ program.
Let’s take a look at Microsoft 365 pricing now.
Microsoft 365 pricing
The prices options for Microsoft 365 are substantially more complex, because there are home, business, enterprise, government, non-profit and schooling versions available…and inside that, a whole load of sub-versions.
There are two ways to have a look at this broad range of pricing options: on the plus side, there is a lot of flexibility, but on the other hand, it is rather perplexing trawling through each of the plans to work out which one is best suited to your requirements.
For the purposes of this review, I’m going to focus on the Microsoft 365 programs that are geared towards small business and business users. By comparison, the G Suite plans can be bought on a per-month basis, which may suit some businesses — for instance, those with routine changes in the number of staff, or those with contractors and associates — a bit better.
The Microsoft business email apps plan, as its name suggests, only provides you with the desktop programs — you won’t get cooperation features with this plan.
The Microsoft 365’Business’ plans all limit the maximum amount of users to 300; by contrast, you can have an infinite number of consumers around the Microsoft plans geared towards business users. So if a key motive behind picking Microsoft 365 would be to avail of this desktop apps AND the cloud features — a huge benefit of using Microsoft 365 within G Suite — you will have to check out one of those other plans.
Not all the 365 plans provide users with an email account — so if you would like to utilize Microsoft 365 as your email service provider, you’ll have to steer clear of the’Microsoft 365 Programs’ and also the’Pro Plus’ programs.
So which works out cheaper from the Microsoft 365 vs G Suite fight?
The most directly related G Suite and Microsoft 365 programs, price-wise, are arguably:
the G Suite’Fundamental’ ($6 per user per month) and Microsoft 365’Business Basic’ ($5 per user per month) programs
the G Suite’Business’ ($12 per user per month) and Microsoft 365’F3′ ($10 per user per month) plans.
In essence there is a small rescue to be made at the end of the pricing bands by choosing for Microsoft’s’Business Fundamental’ over the ‘ Suite’Basic’ plan.
Likewise, in the’business’ level, the’ 365’F3′ program comes in somewhat cheaper than Google’s’Business’ program.
What you are going to have to factor in here, however, is how ALL Microsoft plans demand an upfront, 1 year old annual commitment. This means a bigger investment, which won’t suit all businesses, particularly startups relying upon a’bootstrapping’ approach to grow.
And the headline prices do not actually tell the full story, because there are a lot of factors and potential tradeoffs at play .
Although the above mentioned plans are broadly comparable, there are still big differences in significant areas like email storage, document storage and archiving to contemplate; so making up an reply to the’which is more economical, G Suite vs Microsoft 365′ question is most likely best answered by taking a more in-depth look at the features of each item and seeing how they match your business requirements.
Let’s drill down to these attributes. Contact us today to learn more about how we can organize a professional, risk-free installation of those two top cloud productivity suites. Or find out more about our services >> Microsoft 365 setup and migration | G Suite setup and migration.
We’re based in the UK but provide these services worldwide.
Microsoft 365 vs G Suite: the features
If we are speaking entry-level plans, then Microsoft business email is a definite winner : you receive 1TB of storage with all the’Business Essentials’ plan in contrast to Google’s rather paltry 30GB on its own’Fundamental’ plan (to add insult to injury, Google also counts mails as taking up space within this 30GB limit).
However, if you go up a notch to the G Suite’Business’ program, you might find that the Google plans are a lot greater value for money on this front.
With the G Suite Business program, you get unlimited storage, which is very helpful to any business which has a need to store a large quantity of files from your cloud. Although Microsoft 365’s 1TB limitation (which applies to the vast majority of its programs ) sounds generous, you’d be amazed just how quickly you can burn through 1TB of storage if you are uploading large picture, video or audio files to the cloud.
Having said that, if you are just referring to working with regular spreadsheets and documents, a 1 TB limit per user ought to be perfectly adequate for most small to medium sized companies.
Finally however, if using unlimited cloud storage is your primary concern, then it is definitely a triumph for G Package: whereas you are able to avail of it for only $12 per user per month using Google, you’re taking a look at an equivalent price of $32 or $57 per user per month with Microsoft, on its E3 and E5 programs respectively.
Google Drive enables you to access your files anywhere and on any device.
Google Drive lets you access your documents anywhere and on any device.
One important thing to notice is that both 365 and G Suite only provide you with unlimited file storage if you purchase 5+ user accounts. Otherwise you are restricted to 1TB each user. This is a bit of a shame really, as it renders these storage features somewhat less attractive to’solopreneurs’, or tiny businesses with less than 5 employees.
Both Microsoft business email and G Suite provide you with the option to purchase more storage on a per user basis. So far as I can tell, costs for this aren’t listed publicly by Microsoft — you need to contact them to talk about storage updates. (This implies to me that costs are negotiable based on the numbers of users involved).
With G Suite, you will generally only have to be worried about storage limits if you’re utilizing its’Fundamental’ plan or are on a’Business’ plan and, as discussed above, have less then 5 users on your organisation.
If you’re on a G Suite’Basic’ plan, there are numerous tiers of further data storage buy options which start at 4GB ($4 extra per user each month) and go up to 16TB per user ($1,430 per user per month!) .
As the table below reveals, based on how much storage you will need for certain users, you might find it works out cheaper to just upgrade all your G Suites users to the’Business’ program than buying a few users additional storage.
Likewise, if you are searching for a G Suite’Business’ program with less than 5 customers and are hitting on your storage limit, you may find it more economical to purchase a few new accounts than purchasing additional storage.